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Student Policies and Procedures

Students are to follow Administrative Policies and Board Policies as well as additional Student Policies and Procedures outlined below.

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Enrollment, Assessment, and Withdrawal Information

 

Academic Calendar

Nicolet College has two academic calendars: traditional academic programs and Nicolet My Way. Traditional academic programs operate on a semester basis and also have a summer term. Nicolet My Way programs operate in two 5 and a half month terms throughout the year beginning in January and July.

Attendance

Class attendance and participation are closely linked to college success. The attendance policy for each course will be provided in the course syllabus. Failure to adhere to the attendance policy may result in the student’s grade being lowered, up to and including a failing grade for the course. If you know that you will miss class, please contact your instructor prior to the meeting date (if possible) or as soon as possible afterwards to discuss making up the missed work. 

Enrollment Status

Students enrolled in 12 or more credits per term are considered full-time. Students enrolled in fewer than 12 credits per term are considered part-time.

Auditing a Course

An audit is a grading option where students have the privilege of attending classes, have limited course responsibilities, and do not receive credit for the course. A course that has been audited will appear on the student’s transcript with an “AU” grade, but the course does not count toward a degree or certificate. Students must meet course prerequisites, and pay full tuition and fees for courses they audit. Credit-seeking students have priority when course space is limited. By 154 WI. Stat.§36.27 (1)(b), students over 60 years of age may audit courses (Senior Audit) on a space-available basis without payment of tuition but must pay all other applicable material or course fees. Students may not “Senior Audit” a course more than one time. The Senior Audit tuition exemption excludes community service courses and apprenticeship courses. 

Students considering auditing a course should consult with the instructor prior to registering as an audit, or on the first day of class to discuss expectations. Requirements for students auditing a course are set by the instructor. A student may be asked to withdraw if the audit expectations are not being met. Because learning is a shared responsibility in a class, the following expectations are examples of possible auditor responsibilities:

1.) Contribute to the learning environment of the class by participating during class sessions.

2.) Adhere to all rules regarding attendance.

3.) If an auditor agrees to work on a group project where the other group members are graded, the auditor is required to complete group work.

Prior to the course withdrawal deadline, a student may change from credit to audit with the consent of the instructor. A student who elects to change to audit may not, at a later date, change back to credit status.  A signed statement from the instructor and student is to be submitted to the Registrar’s Office.  The Registrar will issue a grade of AU for the course.

A student who initially elects to audit a course may change to credit if the instructor validates that all the course requirements for credit have been satisfactorily completed at the time the student makes the request. A signed statement from the instructor and student is to be submitted to the Registrar’s Office. The Registrar will remove the AU grade, and the instructor will issue the final grade at the end of the course.

Course Substitution

 

Under certain conditions a student may be allowed to substitute a similar course for a required course in their program. A student should discuss a potential course substitution with their Academic Advisor or Success Coach. The Academic Advisor, in conjunction with the appropriate program faculty and the Registrar, will determine if the course substitution is appropriate. If approved, the Academic Advisor or Success Coach will submit the required paperwork to the Registrar. 

 

Examinations/Assessments

Students are required to take their course examinations as scheduled. Permission from the course instructor is required to take an examination at a time other than the scheduled time or to have a special examination.

Nicolet My Way students may be responsible for the scheduling of their own exams and assessments.  They should refer to the instructions in the competency syllabus for additional information.

Student in Nicolet My Way programs can attempt assessments up to three times.  The instructor may institute a waiting period between attempts based on the results of the previous attempt and the assessment.  After three unsuccessful attempts, the student will receive a grade of F for the competency and will have to reenroll for that competency. 

Credit for Prior Learning

Credit for Prior Learning (CPL) is a process for evaluating a student’s learning and awarding appropriate college credit based on the demonstration of college-level learning.  Nicolet is committed to making every effort to ensure students receive appropriate CPL to minimize duplication of competencies attained from previous education, life, or work experience; lessen the cost of duplicative education; and accelerate the achievement of educational goals and credentialing.

 

Students are encouraged to discuss their previous education and experiences with their Academic Advisor.  The Advisor can provide more information regarding CPL.  For additional information, please see Administrative Policy 2.04 Credit for Prior Learning 

Withdrawing from a Course

Students may withdraw from a course prior to 75% of the course duration.  All course withdrawals must be submitted on a withdrawal form.  The course withdrawal form must be received in the Welcome Center by 4:00 p.m. on or before the course withdrawal deadline. A grade of “W” will appear on the transcript. Failure to submit a withdrawal form by the deadline will result in a final grade as determined by the grading policy of the course.

Withdrawing from one or more courses may affect your full-time/part-time status and may affect your program eligibility, financial aid status, verification for insurance, your progress toward graduation, and/or other types of funding. We strongly encourage you to consult with your instructor, the Financial Aid Office, and your academic advisor before withdrawing from your course(s).

Refunds:

  • 100% refund if withdrawal is received prior to the start date of the course
  • 80% refund if withdrawal is received before 10% of the course’s total hours of instruction have been conducted
  • 60% refund if withdrawal is received after 10% but before 20% of the course’s total hours of instruction have been conducted
  • 0% if withdrawal is received after 20% of the course’s total hours of instruction have been conducted

Additional information on term start dates can be found by accessing the academic calendar.

Grades and Academic Standing

 

Grading

Grades are assigned to report student academic achievement. Instructors use sound judgment and fair methods in determining grades. They inform their students at the beginning of the term about the course requirements and evaluation criteria. Any time students are unsure of their progress, they should talk to their course instructor. Instructors submit grades at the end of the course. The following grades and corresponding grade points are used at Nicolet College:
Grade A    Quality Points  4.00
Grade A-   Quality Points  3.67
Grade B+  Quality Points  3.33
Grade B    Quality Points  3.00
Grade B-   Quality Points  2.67
Grade C+  Quality Points  2.33
Grade C    Quality Points  2.00
Grade C-   Quality Points  1.67
Grade D+  Quality Points  1.33
Grade D    Quality Points  1.00
Grade D-   Quality Points    .67
Grade  F    Quality Points  0.00

Other grades used at Nicolet include: AS = Advanced Standing AU = Audit I = Incomplete S = Satisfactory T = Transfer Credit U = Unsatisfactory W = Withdrawn (No quality points are earned with these grades.)

Grades of “S” or “U” are assigned only in Continuing Education and Adult Basic Education courses. 

Calculation of Grade Point Average (GPA)

Grade points and grade point averages (GPA) are used for many purposes:

1.) self-assessment of progress by students

2.) advising and counseling

3.) recognition of excellence in academic work

4.) eligibility for programs sponsored by various external agencies such as colleges and universities to which students transfer

5.) various scholarships

6.) financial aid programs funded by government units.

The GPA is computed by multiplying the point value by the number of credits and dividing the total points by the total number of credits, e.g.

5 credits of “A” = 5 credits x 4 quality points = 20

10 credits of “B-” = 10 credits  x 2.67 quality points = 26.7

5 credits of “D+”= 5 credits x 1.33 quality points = 6.65

20 total credits = 53.35 total quality points

53.35 quality points divided by 20 credits = 2.67 GPA

The GPA calculation for financial aid recipients is computed on all courses undertaken. “I” and “W” grades received and recorded are included in the computation of a GPA only when the GPA is utilized to determine a student’s financial aid standing. (See the Satisfactory Academic Progress for Financial Aid Recipient.)

A student’s cumulative GPA is calculated using all courses taken at Nicolet College regardless of the year in which the courses were taken. Only the highest grade will be used for GPA calculations for courses repeated at Nicolet. Grades received at other higher education institutions are not used in the academic GPA calculation for Nicolet College.

 

Academic Standing

Good Standing

A student achieving a term grade point average (GPA) of 2.0 or better at the end of a term of enrollment is in good standing.

Students having difficulty maintaining good academic standing are encouraged to seek early assistance from their course instructor(s), their academic advisor, or other staff member/support service. 

Academic Probation

A student will be placed on Academic Probation when the current term GPA is less than 2.0 at the end of a term of enrollment. Students placed on academic probation will receive written notification acknowledging academic probationary status, and will have an academic hold placed on their record. The student will be required to meet with their academic advisor or staff member to develop an Academic Improvement Contract. A student will be reinstated to good standing if the student completes the requirements of the Academic Improvement Contract and achieves a term grade point average of 2.0 or better at the end of their probationary term.

Academic Suspension

A student will be suspended from Nicolet College when the term GPA is less than 2.0 for the second consecutive term of enrollment. A student placed on academic suspension will be notified in writing, and an academic hold will be placed on the student’s records. If the student is pre-registered for any upcoming classes, the enrollment for the classes will be canceled, and the student will be removed from any program or course waitlists, if applicable.

If a student placed on academic suspension wishes to re-enroll in classes at Nicolet College, the student must appeal according to the College Re-admission Procedure. Based on the review of that appeal, the Associate Registrar will determine the action to be taken. Students who have been suspended and have an appeal that has been approved are reinstated on academic probation for the next term of enrollment.

College Re-Admission Procedure:

All students academically suspended from Nicolet College may appeal to be reinstated.  To appeal the student must complete the following requirements:

  • Appeal form which includes an explanation of the specific circumstance(s) that prevented the student from meeting the College’s academic standards.  The form must also include an explanation of how the student has addressed the issue(s) to ensure future academic success.
  • Learning and Study Strategies Inventory (LASSI).
  • Meeting with the Associate Registrar.

After the appeal requirements have been completed, appeal cases will be reviewed by the Associate Registrar in conjunction with appropriate Nicolet staff. Students will be notified of the status of their appeal in writing. All decisions are final. 

Students who successfully appeal their academic suspension are obligated to meet with their academic advisor to develop an Academic Improvement Contract.  If requirements of the contract have not been met, then the student will be re-placed on academic suspension.

Incompletes

Under extenuating circumstances, students may request an Incomplete grade. To receive an Incomplete, students must have completed at least 50% of the coursework. The instructor will decide if the request is feasible based on the reason for the request, the type of class, and whether or not it is possible for the student to complete the coursework in an acceptable method and time frame.

 

A signed Incomplete Contract between the student and the instructor must be filed with the Registrar by 4 pm on the deadline day. The deadline day for submitting an Incomplete Contract is one calendar week prior to the end of the course. Exceptions to this deadline will only be made due to extenuating circumstances as approved by the Registrar.

 

An Incomplete grade can be carried for a maximum of one term. (Summer
term does not count as a term.) If a grade is not issued by the contract completion date, the Registrar’s Office will convert the Incomplete grade to a grade of “F” on the student’s transcript. Once given, the Incomplete grade cannot be changed to a Withdrawal grade. The instructor will file a change of grade upon completion of work specified in the Incomplete Contract.

Repeating a Course

Students may repeat courses unless specific program policy prohibits it. However, course credits will apply only once toward meeting program degree requirements. Only the highest grade will be used for academic GPA calculations for courses repeated at Nicolet. Students receiving financial aid should consult with Financial Aid personnel before repeating a course.

Deans List

The Dean’s List is published each term. The list includes the names of all program students enrolled in six or more credits with a term grade point average of 3.5 or higher for the term. “I” and “W” grades are not considered in the computation. 

Phi Theta Kappa

Phi Theta Kappa is an international honor society for two-year colleges. Nicolet’s Chapter, Alpha Nu Iota, focuses its efforts on service and scholarship. Members are asked to join by the President of the College after being nominated by an instructor. The nominee must be a full-time student with at least 12 credit hours of coursework completed and must have a cumulative GPA of 3.50 or higher. Initiates are responsible for the membership fee and are entitled to a membership certificate, transcript stamp, a Phi Theta Kappa pin, placement on national transfer and employment databases, and a two-year subscription to all Phi Theta Kappa publications. Members must maintain a GPA of 3.50 or higher to remain a member.

Paying for College

 

Financial Aid

Many of Nicolet College’s academic programs are eligible for federal financial aid.  To apply for financial aid, please complete the Free Application for Federal Student Aid (FAFSA) at www.fafsa.gov

Students receiving federal financial aid need to maintain satisfactory academic progress towards their degree completion.  Financial aid policies and information can be found here 

Scholarships

The Nicolet College Foundation offers two scholarship periods per year for current and incoming students.  Scholarship applications are accepted during the beginning of the fall and spring traditional semesters.  Students seeking more information should contact the Foundation or visit this website here

Tuition and Fees

Students are responsible for paying all tuition and fees prior to the start of their academic term.  The tuition due date is two weeks prior to the start of an academic term.  After the tuition date for each term, tuition and fees are due upon registration. 

Current tuition and fee rates are available here

Graduation and Transcripts

 

General Graduation Requirements

Students earning a certificate, diploma, or degree must complete the approved program requirements. Additionally, each candidate for a certificate, diploma, or degree must meet the following criteria:

1) Possess a minimum cumulative GPA of 2.00. Individual programs may require a “C” or better in each course.

2) Earn at Nicolet College a minimum of 25% of the required technical studies, occupational specific, or liberal arts credits. These established minimums cannot be met through advanced standing.

3) Satisfy all financial and other institutional obligations.

Graduation Ceremony

Nicolet College holds a graduation ceremony at the end of the traditional Spring Semester. Participation in the graduation ceremony is optional to all graduating students. Students wishing to participate in the graduation ceremony will need to meet the established deadlines for declaring their intention to participate in the ceremony and ordering the required cap and gown. Additional information is available from the Student Engagement Office.

Graduation with Academic Honors

 

The distinction of Academic Honors will be awarded to the graduates who qualify upon completion of their program at Nicolet College. Academic Honors will be determined from the student’s last fully graded semester and recognized as follows: Gold Cord Scholars are those graduates of two-year associate degree or two-year diploma programs who achieved a cumulative grade point average of 3.75 or greater. Silver Cord Scholars are graduates of one-year diploma programs who achieved a cumulative grade point average of 3.75 or greater. This distinction will be awarded as follows: cords will be presented at the Graduation Ceremony and will be noted in the graduation program.

 

Transcripts

Students who would like their official traditional transcript to be sent to another institution, agency, or individual must submit an electronic request through Parchment. Information on requesting an official transcript can be found on Nicolet’s website. A student who would like official copies of transcripts or test scores which have been sent to Nicolet from other institutions must request this information from those other institutions. Only unofficial copies of records from other institutions can be obtained from the Registrar’s Office. 

Student Rights, Safety, and Security

 

Educational Records

All educational records/transcripts of Nicolet students are maintained and housed by the Registrar’s Office. This office can provide information on courses taken, credits completed, grades, transcripts, and degrees or certificates awarded. The office can also assist with the following services: enrollment verification, loan deferrals, and “Good Student” insurance discount verifications. Any change of name, address, or other personal information must be reported to the Registrar’s Office.

FERPA

 

The Family Educational Rights and Privacy Act, commonly known as FERPA, is a federal policy related to the privacy of your student records. By federal law, Nicolet is NOT allowed to release information from your student file, without your specific written consent. This federal policy applies to all students at Nicolet, regardless of the student's age. If you want or need any protected information released to a third party (a parent, an employer, another agency, another school, etc.), you must sign the Release of Information Authorization form.

 

Some information, known as directory information, CAN be released without written consent from the student. Information that CAN be released, without written consent, includes student name; full-time or part-time status; major field of study; dates of enrollment at the college; degrees and awards received; photos and video of students for use in College press releases, publications and web sites; and Nicolet assigned student email accounts. If you want to RESTRICT the release of this directory information, you must sign the Request to Restrict Disclosure of Directory Information form.

See Administrative Policy 2.02 Privacy of Records – Release of Written Information for more detailed information.

 

Social Security Number

Social Security numbers are used for establishing and identifying student records. A student’s failure to furnish this number may delay processing. Social Security numbers are not disclosed to outside agencies other than that required by the state or federal government. Students using financial aid are required to provide their social security number for record reporting with federal, state, alternative loan agencies, and other financial aid processing agencies.

Student Code of Conduct

The Student Code of Conduct outlines what the expected behavior of Nicolet College students will be and also outlines the rights and responsibilities students have as part of the Nicolet College community.

For additional information, please see Administrative Policy 1.06 Student Code of Conduct and Complaint and Grievance Procedures

 

Hold for Indebtedness

Records and registration are withheld for students who fail to meet financial obligations that are levied by recognized College offices. Conflicting opinions concerning outstanding indebtedness will be handled through the Student Complaint and Grievance procedure contained in Administrative Policy 1.06

 

Alcohol and Drug Abuse

The College will adhere to all federal, state, tribal, and local laws concerning the use of alcohol and other drugs and will support efforts to address violations of these laws.  

The College recognizes that the use of alcohol and other drugs may impair performance or safety, may interfere with proper functioning or behavior, and in certain instances leads to dependency. The College also recognizes that such chemical dependency is a serious illness. An employee or student needing help with dependency is encouraged to seek the appropriate medical and other community resources. 

Possession, manufacturing, sale, distribution, unauthorized use, or being under the influence of controlled substances, illicit drugs, or alcohol by anyone while on College-controlled property, at any College-sponsored or -related activity, or while operating a College-owned/leased vehicle is strictly prohibited. Violations of this policy will result in disciplinary action. For more information, refer to Administrative Policy 4.05 Alcohol and Drug Use

 

Tobacco-Free Campus Policy

Nicolet College is a leader in promoting the safety and health of its employees, students, and the general public (including contractors and vendors). Inherent in this policy is:

  • A belief that employees have the right to work and students have the right to learn, in an environment free of the hazards of tobacco products.
  • A desire to eliminate exposure to second-hand smoke at building entrances/exits and to assure clean air on college property.
  • Awareness of the presence of underage students.
  • An interest in eliminating tobacco products littering the campus.
  • Acceptance of the responsibility for a commitment to fire safety and health and wellness.

 

Use of tobacco and smoking and vaping (e-cigarettes) is prohibited on the Nicolet College main campus and outreach centers. This includes the following:

  • All structures, buildings and grounds, sidewalks, roads, pathways, and parking lots.
  • All Nicolet Area Technical College owned and leased vehicles.

 

Smoking is permitted in enclosed personal vehicles. In consideration of your fellow Nicolet community members and to protect their health and comfort (State Statute 101.123Wisconsin Act 12), smoke, tobacco materials, and waste items must be kept inside the vehicle.

 

For additional information, please see Administrative Policy 3.03 Tabacco Free Campus

 

Inclement Weather Campus Closing

Nicolet College remains open during inclement weather as long as it is reasonably possible to conduct work. However, safety in travel is paramount. The College recognizes individuals are the best judge of their own safety when deciding whether or not to travel during inclement weather. In the event of weather or other events which would seriously impede the functioning of the College, the President or designee will determine whether the College will close, and will inform the College community of the closing. Notification of Closure Once the decision to close the College is made, the Director of Facilities or designee will make the following notifications (by 5:45 am if prior to the start of the business day):

For additional information, please see Administrative Policy 6.02 Inclement Weather/College Closing.

Children on Campus

Nicolet College supports a safe and positive educational environment. Therefore, it is the policy of Nicolet that children under the age of 16 shall not be left unattended in any of Nicolet’s facilities (including parking lots and the immediate surrounding areas). Parents need to make adequate arrangements for the care of their children. Exceptions may be made for children who are here for legitimate purposes and who are not being disruptive. Nicolet staff members are responsible for enforcement. Staff members who are unsuccessful in dealing with a problem should contact campus security.

In order to preserve the integrity of the educational environment, students may not bring children to classes, labs, or shops except when the children are part of the instructional activities. Children are defined as persons under the age of 18 not enrolled in Nicolet classes or programs.

For additional information, please see Administrative Policy 4.08 Children on Campus

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